Merchants & Vendors

Registration | On-line | Mail/phone/fax | Vendors

  1. Space & Fees
  2. Fire Extinguisher
  3. NYS Tax ID required
  4. Liability Insurance required


A single merchant/vendor space up to 20'x 20' will cost $50.00. Each merchant/vendor space includes one parking space (a $20 value). Additional blocks of 20'x 20' space will also cost $50.00 each. Spaces are first come first served and non-reservable.

All merchants (and their employees/helpers) must be paid attendees of the Starwood Festival in addition to having paid for their merchant space and display their Starwood merchant license plainly at all times.

Starwood Vendor set-up is between 10AM and 8PM Monday July 17 and Tuesday July 18. If you wish to set up prior to 10AM, Tuesday July 18, please contact Brushwood. If you wish to set up at any time after 8PM, July 18, please contact ACE at

Merchants are required to affix a fire extinguisher to the front of their booth so that it is accessible to anyone in case of an emergency. (This is a requirement for anyone setting up a merchant site at Brushwood.)

New York State Tax ID

Brushwood and ACE require all merchants have a NYS Tax ID number. On-line Permitting and Licensing is available.

  1. Go to:
  2. Click on: Online OPAL Applications (left navigation bar)
  3. Select: Taxation & Finance, Department of
  4. Select: Certificate of Authority to collect sales tax, Show/Entertainment vendors
  5. A dialog box pops up, click "ok" on that.
  6. Fill out the form.

If you apply on-line you can check the status and it should only take about 20 days to get the license (we cannot answer questions about NYS Taxes or Permits). State of New York Tax information is available from the NYS Dept. of Taxation and Finance.

Liability Insurance

Brushwood and ACE REQUIRE all merchants protect themselves by acquiring liability insurance. This ensures that any damage that occurs to your sales area is covered for damages.

A brief overview of General Liability Insurance can be found at the e-Insure Services website. We are told that K and K Insurance will underwrite smaller merchants for as little as $160, however this is unverified. Other possible insurers for general liability include MostChoice, and a comparison website: Caveat Emptor. Anyone with information about low cost insurers please let us know.

In some cases, your homeowners policy may be sufficient. Contact Brushwood with any questions about Insurance.

All vending at Brushwood is based on these pre-requisites.

Check in with Brushwood when you arrive on-site and inform them you will be merchanting through Starwood. You must conform to any Brushwood regulations concerning merchants and site fees.

As always:

We make no guarantees as to the perceived desirability of any site. All merchant sites are first come (arrived), first served. All spaces are out of doors, electricity is very limited and fees apply ($10-15/day, available from Brushwood). Electric is first come, first served, and never guaranteed.

Your Merchant fee allows you one vehicle to store merchandise and/or for you to camp in your vehicle. When you arrive at Brushwood you will receive a Merchant ID which must be visibly displayed at your booth. You must register with ACE for festival entrance.

No food merchants except those already arranged for with Brushwood.

All Starwood merchants will have a listing in our program book for no additional charge.


Questions for ACE concerning Starwood registration, event fees and advertising rates should be directed to:
registration at rosencomet dot com or 216-932-3958

Questions about early arrivals/late departures and vending at other events, should be directed to: or 716-761-6750

Back to Top